Password Protecting Sensitive Student Records

IEPs and Student Records must be password-protected if sent via email.

• In most cases, student records should remain in your client school's approved-LMS. 
• If you are required to send student records via email, follow this tutorial to encrypt and send files securely:
  •  🔏Sending and Storing Encrypted Student Records (PDFTool tutorial)

Emailing Encrypted Files
You can safely send encrypted student records by email if required.

• Do not send the password in the same email.
• Send the password in a separate email.
• For sample email templates, see below
  • ✒️Encrypted Email Templates

FERPA Compliance 

Do Not Store Student Records On Your Device!

• When emailing student records or IEP documents, always password-protect the file before sending. 
• These documents may need to be downloaded as PDFs to your device first. 
• After encrypting, delete any unencrypted copies from your device immediately.

Share Only on a Need-to-Know Basis

• Student records may only be shared with parents/guardians and school partners who have a legitimate educational need to know.

Use IEP at a Glance When Possible

• In many cases, you can review student accommodations in the IEP-at-a-Glance in your student roster on PLI Connect, which may reduce the need to send full IEPs:
  • 🔍 How to Access and Review Student IEP Documents in PLI Connect

Related to

• HR Policies