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How to Create an Email Template

If you ever find yourself writing the same email over and over again, you might want to try making a email template. It takes a small amount of setting up, but can save quite a bit of time in the long run.

 

Enable templates

  1. Open Gmail. 
  2. At the top right, click Settings , then See all settings.
  3. At the top, click Advanced.
  4. In the Templates section, select Enable.
  5. At the bottom, click Save Changes.

 

Create or change templates

  1. Click Compose in Gmail, just as you would to write an email.
  2. In the Compose window, enter your template text. (Tip: For parts that you know you'll change, like the name, write it in all caps, brackets, or bold so you notice it enough to change it. For example, "Dear [PERSON]")
  3. Click More options, then hover over Templates.
  4. Choose an option:
    • To create a new template, hover over Save draft as template > Save as new template. Then give it a name and click Save.
    • To change a previously saved template, click Save draft as template and under Overwrite Template, choose a template and click Save to overwrite it.

 

Using a template

  1. Go to compose an email like you normally would.
  2. Click More options, then hover over Templates.
  3. Under Insert template, choose a saved template to insert in your email.
  4. Compose the rest of your message, edit it to make it personalized to the receiver, and click Send.

Deleting a template

  1. Click Compose in Gmail.
  2. Click More options, then hover over Templates.
  3. Click Delete template, choose the template you want to delete, and click Delete.